Templates are more than just time savers—they’re the secret to consistent execution, better alignment, and faster scaling across teams. Whether you’re launching marketing campaigns, onboarding new hires, or managing quarterly OKRs, having a reliable structure to start from can drastically reduce confusion and duplicated effort.
Lark, the all-in-one collaboration suite, is built for modern, fast-moving teams that need smart systems—not scattered tools. With powerful project management tools built directly into the platform, Lark makes it easy to create, reuse, and evolve templates that your whole team can align around. From Kanban boards, timeline views, and task dependencies in Lark Base to Lark Docs for content creation, every template becomes a central hub for efficient collaboration, every template becomes a central hub for efficient collaboration.
In this article, we’ll explore five essential project templates every team should create inside Lark. These templates will not only help you hit the ground running but also standardize excellence across your workflows—whether you’re in HR, Marketing, Product, or Ops.
Table of Contents
1. New hire onboarding template
Every time a new employee joins your company, you’re coordinating between HR, IT, admin, and the hiring manager. Without a clear structure, it’s easy to miss critical steps like account setup or first-week training. A standardized onboarding template in Lark prevents that from happening.
Your project board might include sections like pre-start paperwork, device provisioning, team introductions, role-specific onboarding tasks, and training session schedules. By assigning each task to the responsible team with due dates, new hires enjoy a seamless and professional start, while internal teams never lose track of their responsibilities.
This experience becomes even more efficient when paired with an automated workflow. You can automatically trigger onboarding actions when HR marks a candidate as hired—initiating welcome emails, assigning task checklists, and notifying IT about provisioning needs. It ensures consistency, even when multiple hires are joining at once.
2. Marketing campaign launch template
Marketing teams handle multiple moving parts: copy, design, paid media, email, PR, and analytics. Without a structured template, every campaign risks becoming a chaotic scramble. With Lark Base, you can build a comprehensive campaign template that your team can duplicate for each launch.
This template can include stages like ideation, creative asset production, stakeholder reviews, channel-specific scheduling, and performance tracking. Each task card can hold relevant briefs, assets, checklists, and discussion threads—keeping everything centralized.
Since Lark Base combines task boards, calendars, and workflows, your content calendar and campaign checklist can live in the same space, making cross-functional collaboration seamless. You can also invite external agencies or freelancers with controlled access, ensuring everyone stays on the same page.
3. Agile sprint board template
If your team follows Scrum or Agile workflows, a sprint board template will become your go-to project type. Set up standard columns like backlog, to-do, in progress, review, and done. Each card can represent a task, bug fix, or feature—with fields for priority, story points, deadlines, and related documentation.
What’s great about using Lark Base for sprints is that you can link sprint tasks to relevant Lark Docs (such as tech specs or QA checklists), run standups through Lark Messenger or video calls via Lark Meetings, and log retrospectives directly within the same sprint board in Lark Base.
For even greater consistency across squads or engineering teams, you can embed sprint retrospectives or sprint review workflows using Lark as business process management software. This ensures every team follows the same framework for feedback, metrics tracking, and improvement.
4. Quarterly OKR planning template
Quarterly planning becomes much easier when everyone works from a shared OKR template. With Lark, create a board that includes steps like objective brainstorming, finalization, KR breakdown, team alignment, and check-in milestones.
Assign owners for each KR, and link docs for strategic context or past performance. You can even use Lark Sheets to track progress numerically and embed that data back into your project board.
To make this repeatable at scale, convert your OKR workflow into a reusable template. You’ll never have to build your quarterly rhythm from scratch again. This is especially useful for growing companies that need to standardize planning across departments or global teams.
5. Event or webinar coordination template
Planning a company event, training, or webinar requires aligning speakers, marketing, logistics, and follow-ups. Lark project board template can streamline the entire event process—from scheduling and invites to content prep and feedback collection.
Break the project into pre-event, live event, and post-event phases. Assign tasks for invitations, registration forms, tech setup, rehearsals, and audience engagement. Add links to promotional assets or landing pages directly into the cards.
After the event, Lark Base allows you to create an automated workflow to gather feedback using Lark Forms, distribute recordings, and log metrics for reporting. By reusing this structure each time, you ensure no detail is forgotten—even when running multiple events per quarter.
For better visualization of meeting results, Lark Base enables you to track and analyze the outcomes in real-time. You can also use Lark Minutes to take meeting notes, and AI-powered features can help generate smart meeting summaries automatically, making your post-event process even more efficient.
Why project templates save time and boost clarity
Project templates aren’t just about saving setup time—they’re about setting standards. When your team knows what to expect from each type of project, they’re more productive, aligned, and focused on outcomes instead of logistics.
Lark takes this to the next level by tying together your tasks, docs, chat, and calendar into one all-in-one workspace. You don’t have to rely on separate tools to write briefs, track tasks, get approvals, or discuss blockers—everything happens in one place.
Templates also make it easier to onboard new team members or scale processes across locations. Whether you’re rolling out a new policy or launching a cross-border campaign, starting from a proven project structure reduces risk and speeds up execution.
Final Thoughts
Templates are the building blocks of scalable teams. In Lark, they become living systems—connected, repeatable, and fully collaborative. When you pair project templates with intelligent project management tools, automated coordination through automated workflows, and the structure of business process management software, you unlock a new level of operational efficiency.
Start with these five templates, customize them to fit your team’s needs, and iterate over time. The more repeatable your processes, the more time your team spends focusing on what moves the business forward.
